The Miami Township Board of Trustees met in regular session on Tuesday February 19, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the January 25, 2008 Trustees Meeting, the January 14, 2008 Work Session, and the February 6, 2008 Special Meeting. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr.Ferry read correspondence from Woda Windy Hill Limited Partnership the purpose of which was to apprise the Board of Trustees that Woda will be a the general Partner of a residential development located in or within one-half mile radius of Miami Township.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
There were no proclamations or special presentations.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of January, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 352 checks numbered 96908-97319 for the total amount of $1,194,711.09 plus payroll and payroll taxes for January 1, 2008 in the amount of $22,234.44, payroll and payroll taxes for January 12, 2008 in the amount of $313,757.59, payroll and payroll taxes for January 26, 2008 in the amount of $314,844.37, and payroll and payroll taxes for February 9, 2008 in the amount of $308,258.12. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to:
o Appoint Cathy DeDiemar for the position of Probationary Part-Time Police Records Clerk, effective February 25, 2008, at rate of pay of $15.35 per hour.
o Appoint Carrie Burger for the position of Recreation Specialist effective February 19, 2008 at $25.00 per hour.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to offer conditional employment to:
o Julie Bullock for the position of Recreation Assistant
o Robert Chance for the position of Volunteer Recreation Assistant
o Neil Hilderbrand for the position of Recreation Assistant
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to accept resignations from:
o Part-time FF2/Medic Jason Stevens effective January 14, 2008
o Volunteer FF/EMT-B John Redford effective January 22, 2008
Ms. Wolff seconded. Upon roll call, all voted “AY.”
Ms. Wolff moved to promote:
o Nancy Haines from Recreation Assistant to Recreation Coordinator, pay rate of $12.00 per hour, effective February 19, 2008
o Jeff Weigel from Maintenance Worker 5 to Road Maintenance Supervisor, pay rate of $27.74 per hour, effective February 19, 2008
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to grant PT FF/EMTP Jonathan McKinnish a 3-month unpaid leave of absence for the period March 1, 2008 through May 31, 2008, for personal reasons.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to withdraw the conditional offer of employment to John W. Seckel for the position of Part-Time Firefighter.
Ms. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-06 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with Buckeye Power for preventative maintenance renewal for Township backup standby generators. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contracts with HSM Electronic Protection Services for additional card readers for EOC in the amount of $2,735.00 and a second contract for the rider for MTCC Mulberry Room fire and security changes in the amount of $2,550.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve two contracts with Flat Masters Roofing. The first for roof repairs to Miami Meadows shelter/concession facility in the amount of $15,950.00, and the second for roof repairs to Civic Center - copper roof in the amount of $17,300.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Holland Roofing for roof repairs to the Civic Center rubber roof in the amount of $15.936.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a contract with A&A Lawn Care and Landscaping for the second year option on the 2007-2008 cemetery grounds maintenance contract with the amount not to exceed $29,994.90. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Laffalot Summer Camps, LLC for Laffalot Sports and Activities Camp for Girls for one week from 6/16/2008 through 6/20/2008 at a cost of $100.00 each for residents and $125.00 each for non-residents. Ms. Wolff seconded. Upon toll call, all voted “AYE.”
Ms. Wolff moved to increase to $25.00 the fee that the Township charges for fingerprinting, and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to reappoint Mr. Duckworth and Chief Whitworth to the Volunteer Fire Fighters' Dependents Fund Board, as required under Chapter 146 of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to make the following amendments to the Facility Rental Policy:
1. Legally chartered non-profit groups who primarily serve Miami Township may reserve a room at the Civic Center or at the Leming House up to 24 times per calendar year.
2. The rental fee will be waived twice per month for usage Monday through Thursday at the Leming House and at the Civic Center between the hours of 9:00am and 4:30pm.
3. The resident fee for use of the Mulberry Room will be $200.00 plus $15.00 per hour and for non-residents $400.00 plus $15.00 per hour.
4. The Set-Up Fee for the Leming House and the Civic Center will be $100.00.
5. The Tear Down Fee for the Leming House and the Civic Center will be $100.00.
6. The half room rate of $35.00 at the Leming house and the $35.00 fee rate at the Leming House are eliminated.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint Mr. Duckworth as the designee for the four elected officials to attend the three-hour public records training program on February 27, 2008 in Sardinia, Ohio, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Todd Koehler to attend the Crystal Reporting Seminar for users of EMS Pro software in Detroit, Michigan from March 10, 2008 -March 14, 2008 at a cost of $3,060.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the travel request for five Fire/EMS employees to attend the Fire Department Instructor's Conference in Indianapolis, Indiana from April 7, 2008- April 12, 2008 at a cost of $4,548.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Mike Mantel to attend the North American Snow Conference in Louisville, Kentucky from April 13, 2008-April 16, 2008 at a cost of $1,292.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the travel request for Cindy Huxel to attend the IEG Annual Sponsorship Conference in Chicago, Illinois from March 16, 2008-March 19, 2008 at a cost of $3,115.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-06 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion that the Township will host a Town Hall Meeting for the Clermont County Commissioners at the Miami Township Civic Center, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Martin Lang, 1193 Dublin Road, addressed the Trustees, to thank Mr. Fronk concerning the letter that Mr. Fronk sent to residents concerning sidewalks.
Ms. Wolff made a motion to go into Executive Session to:
1. Consider the Compensation of Public Employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code.
2. Consider the sale or purchase of public property pursuant to Section 121.22(G)(2) of the Ohio Revised Code.
3. Discuss pending or imminent litigation pursuant to Section 121.22(D)(3) of the Ohio Revised Code.
4. Review collective bargaining sessions with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 9:48 PM.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Edwin H. Humphrey, Chairperson